Frequently asked questions

Frequently asked questions

No, our customer service cannot cancel your account for you.
the only proper way to cancel your account is to stop recurring payments from your paypal account to us.

1. log in to dutchmailer.com
2. go to MEMBER SERVICES
3. go to ADJUST SERVICE
4. click the unsubsribe button

your account will remain active until the next payment period.
Any credits in your account will be forfeited / non refundable so please time your cancellation accordingly.

Category: services

Customer service is only available for extra-ordinary situations and when the requested information is not found on the F.A.Q. list or dutchmailer.com website.

Please make sure to read through the entire F.A.Q. list and the "How it works" section in the dutchmailer menu. All questions that have been asked over the last 8 years are answered here.

Only in very special cases will customer service communicate directly with you. If you ask a question that has not been addressed in the FAQ our staff will add the answer to the FAQ list so everyone can read the answer.

Category: services

Quick answer : NO !

We highly recommend you to purchase track/trace with all items you have forwarded to you. When you request track/trace our system will automatically request tracking from PostNL or DHL. This tracking number is not immediately available when mail is forwarded, but after 48 hours our staff can put in a manual request for the tracking numer in case you have problems receiving your mail. Our staff does NOT do the tracking for you.

if you do not order track/trace there is no way for you (or anyone else) to see what is happening with your mail !

Choosing not to get track/trace will save you money, but it will also put your mail at risk. The choice is yours. Dutchmailer can not do anything for you in this case.

Category: services

Dutchmailer is not created for speed or express service. Most of our customers use dutchmailer to hold mail and have it sent through occassionally. The speed of delivery depends on a few things :

Bronze, silver or gold plan 

Each plan has a different processing time. Bronze for instance may be processed only once a month , while silver and gold accounts are processed faster.

Once you request forwarding of your mail in your online mailbox it may take up to 5 working days for the items to be processed by PostNL or DHL. Once processed the mail will go on it's way to you. All services use economy to forward so how long a package or letter takes to reach you is entirely up to the mail-carrier (postNL or DHL). Dutchmailer has NO influence on the speed of delivery.

Some economy deliveries take 2-4 business days, some may take weeks. This also greatly depends on the final destination and the local mail services.

If you want to see where your mail is we STRONGLY URGE YOU to purchase track/trace with your request for forwarding.

Category: services

Dutchmailer works exclusively with PostNL or DHL economy , no exceptions here. Dutchmailer is not set up for express or overnight service. ALL parcels will either go with PostNL or DHL. While we sometimes get requests for expedited service we can not accomodate as the entire system is built around economy pricing and an economy coupling with DHL/PostNL.

Dutchmailer is built for people that do not require time-critical service and want the lowest prices.

Whether PostNL or DHL is used is at the sole discretion of dutchmailer.com.

It is not possible to upgrade or downgrade an existing account. When you want to switch from bronze to silver or silver to gold you need to cancel your current account and open a new account with the correct gold or silver status. When you close an account any credits in that account will be lost and can not be transferred to new accounts. Please plan accordingly.

To downgrade from gold to silver or bronze you must follow the same procedure. Close the existing account and open a new account.

TAKE NOTE : any mail that is tied to an existing mailbox can NOT be transferred to a new mailbox or account.

Category: services

The pricing for various packages and letters depend on the weight, size and destination of your mail. In your online mailbox you can always see how much a particular package or letter costs to forward. You will also receive an automated e-mail when a mailpiece has been added to your mailbox. In this e-mail you can also see how many credits it takes to forward that particular mail item.

The cost of dutchmailer credits may vary from time to time as mail carriers like PostNL or DHL raise their prices. To see the current price of a dutchmailer credit or to see how much it costs to forward your packages or letters please log in to your personal online mailbox.

In the "MY MAILBOX" section you will see how much a credit costs and what parcels or letters are waiting for your action.

Dutchmailer processed a lot of " 23 and me " DNA test kits to be forwarded to countries worldwide. The 23-and-me DNA test can be controversial or revealing and there are many people that want to get DNA tested in secret or want to do this in complete anonimity. Using the dutchmailer forwarding services you can simply have your 23 and me testkit sent to your dutchmailer.com address in the Netherlands and we will forward it to you completely anonymous to any address of your choosing.

DNA testing done easy and discreet without revealing your true identity.

Since dutchmailer.com is often used to forward (adidas) shoes to their final location we have a special F.A.Q. for Adidas  customers.

** A typical  1 pair shoebox weighs less than 2 kg and can be forwarded anywhere in the world using our silver or gold plan.

** Dutchmailer.com has no influence on the delivery of the adidas packages to our location. Adidas provides you with track trace to our location. Check your adidas TT number for delivery information. We can not help you with the delivery process as initiated by adidas.

** Adidas packs their products good. When packages do arrive damaged at our dutchmailer processing center we will tape them off for futher processing. After we submit your packages to PostNL or DHL we have no more influence on how the packages are handled.

** In case of damage : If you ordered track/trace on the forwarded packages we will include an insurance of Eur 100 per pair of sneakers. In case of damage you must report this immediately with your courier / delivery person and file a claim with DHL or PostNL. Your tracking number is your proof of insurance. Dutchmailer.com can not help you with insurance claims.

** All countries outside of the European Union need a CN-23 form prepared. Dutchmailer.com will automatically prepare these forms for you @ a 10 credit fee (fees waived with GOLD account). We will automatically declare the shipment as a "GIFT" with a value of Eur. 100,- for each shoebox in your delivery.

** Depending on your plan it can take up to 1 week before your parcels are processed. There is no need to send e-mails requesting to see if your parcel arrived. We will not answer them. Your parcels will show up in your online mailbox automatically and you will automatically receive an e-mail notifying you of such.

** Shoebox sized parcels require at minimum a silver account, but a gold account is ultimately cheaper ! If you opened a bronze account by accident you should close the account and open a silver or gold account. We can not refund for accounts that were already opened.

** If you opened a bronze account by accident we will temporarily upgrade your account to GOLD and charge you the difference (33 credits) on your first parcel. This temporary upgrade is only good for 1 month.  If you expect more packages in the following months you should open a new GOLD account and close your bronze account - we can not do this for you.

** The name on your silver or gold account must match the name on your adidas parcel. Misspelled or incorrect names will turn "orphaned". Orphaned mail is handled by a special staff member that will attempt to match the parcels manually. If an orphaned parcel is matched manually a 20 credit service charge will aplly. Please double check your name and address on the adidas parcels.

** We can not tell you in advance how many credits you need for forwarding as this depends on your country, added services and total weight. Your online mailbox will automatically notify you when parcels come in, and it will show you exactly how many credits you need to process your parcels.

** All incoming parcels are automatically put on HOLD and are kept in depot, until you request them to be forwarded in your online mailbox. We do not take forward orders per e-mail.

** When you request forwarding through your online mailbox we will forward your parcel within 48 hours. After we submit your parcel to PostNL or DHL we have NO influence on how long it takes to ultimately deliver your parcel. Typical turnaround times as handled by PostNL are approx. 1 week for EU addresses, 2-3 weeks for USA , 2-3 weeks for Australia , 3 weeks for rest of the world. Request track/trace to follow your package coming home.

Waive a lot of extra fees by being a preferred gold member !

** Adidas customers normally incurr a 10 credit charge at the front desk due to our staff having to sign for receipt and manually sorting the parcels. Also all customers outside the EU (european union) normally incurr a 20 credit charge for our staff having to draw up a CN-22 or CN-23 customs document. These charges (30 credits per item) will be waived automatically for all our GOLD members. (sorry, if you already have parcels in silver accounts we can not retro-active refund you when you open a new gold account).


To receive the best service for adidas parcel forwarding :

  1. open a GOLD account (all extra fees waived)
  2. make sure the address and NAME on the package is correct and matches your dutchmailer mailbox info
  3. allow up to 4 days for your items to show up in your online mailbox
  4. request forwarding WITH track & trace (optional) so you can follow your package home
  5. allow up to 10 days for your package to arrive (Dutchmailer.com has no influence on the speed with which DHL or PostNL processes your packages. Customs may cause some delays (brand name counterfeit checks).  National holidays may cause some delays.

** Adidas and dutchmailer.com are not associated in any way shape or form

Short answer , No !

Under no circumstances will our staff ever pay fees to a driver, delivery person or carrier. All customs fees, import taxes or other fees need to be paid directly by you to the carrier. Most carriers will allow you to open an account with them. If you have an account (for instance with TNT express or DHL ) they will send you an invoice per mail which you can simply pay through bank transfer afterwards. This way there is no delay in package handling. This option is also a lot cheaper, as carriers will charge you hefty fees for one-time collections.

Most senders (especially chinese webshops etc.) will also allow you to pre-pay taxes and fees at time of ordering. This saves you a lot of trouble receiving items from outside europe in your dutch mailbox.

mail is always forwarded under the name that is on the incoming parcel or letter. You can use ficticious names through dutchmailer.com but the name on the parcel must match the name on your mailbox and on the outgoing packages.

so, you can use a different name, provided the incoming parcel, your mailbox, and the outgoing parcel match the same name.

you can not : receive a parcel with name "A" and have it sent out under name "B"

Some dutch companies sell unique or cheap products online but they will not ship to foreign countries. In that case you can request our personal shopper service. We will then purchase the goods for you and ship them to you at any global address. You do not need credit cards or dutch payment services. All purchases are conveniently deducted from your dutchmailer credit balance.

tip : personal shopper service is included in all our Gold account plans. Open your account here : https://dutchmailer.com/sign-up/

  • If you want to order products from dutch stores that will not deliver internationally you can contact us for personal shopper service.
  • If you want to order from stores that only accept dutch payment services (e.g. IDEAL) you can contact us for personal shopper service.

Gold members can simply send us a link to the products they want to purchase. Dutchmailer.com will order the product for you and deliver it to you worldwide.

You may find that the system puts extra credits in your account from time to time. These credits are free for you to use and are awarded to you each month your account is in good standing. You do not need to do anything special for it. Just keep your balance healthy (don't let it go below zero) and you will accumulate free credits automatically.

You will see free credits showing up in your account overview as "daily points".

Normally, the only reason your credit-balance goes down is when you request us to provide a service for you (like forwarding a package or a letter). This does not happen automatically but is in response to a request you make from within your online mailbox.

There is 1 occassion where points are deducted from your account automatically :

  • Holding charges : When you decide you want us to hold your mail for you in a secure environment the system will automatically deduct 1 credit per week. There is no limit to the amount of time you can keep your mail on hold, just make sure you have enough credits in your account.

 

Bronze accounts are primarily geared towards users that receive mail which fits a normal letterbox. max. 38 x 26 x 3 cm. (mailbox size)

When you want to start receiving larger items or want to have your mail processed faster you can upgrade to our silver account .

First log in to dutchmailer.com and then use the 'adjust services' under the menu item 'member services'

adjust service

Category: services

No. Although our front desk is staffed every day from 09.00 untill 17.30 hrs. to receive incoming mail, you can not pick up your mail in person. This is due to security reasons. When you use your online mailbox we can confirm that you are the same person that opened the mailbox and are allowed to access it. Also, because dutchmailer.com allows you to change the (ficticious) name on your mailbox any time you want, we can not match a person holding an identification card at our front desk to a particular mailbox with 100% certainty.

Category: services

Consolidating mail means that we take several smaller packages and/or letters and re-pack them into one larger box. This way you only have to track one item and will pay a lower fee to have all the items forwarded to you. To use consolidation services make sure you are a gold member and send us an e-mail to : dutchmailer.com@gmail.com to request consolidation of your items.

Category: services

Yes, depending on the plan you choose you can use dutchmailer to process packages up to 15 Kilograms and a maximum size of 100 x 50 x 50 centimeters when you open a Gold member plan. Please select the apropriate plan to suit your needs in parcel dimensions and parcel weight.

Category: services

While using paypal recurring payments allows you to cancel your account at any time we also provide ways to pre-pay for a 6 month account using our convenient (international) bank transfers, or transfers through the 'sofort' payment gateway. To find out all the ways to open an account please visit the sign up page and scroll to the bottom of the page.

Category: payments

Most national mailing services will hold your mail for a short period of time (e.g. when you go on vacation) but this service is very limited. Dutchmailer can hold your mail for as long as you want. Each mail item shows up in your personal online mailbox and it will stay there until you click on it and choose to either have it forwarded, returned or destroyed, One week or one year, it's not a problem with dutchmailer.com

NO, dutchmailer staff will never open your mail under any circumstances. Sometimes parcels may come in that were opened by customs to check contents but these are sealed again by customs prior to arriving at the dutchmailer hub. If parcels or letters appear damaged dutchmailer may re-pack them or secure them with a new wrapper. In any event the original packaging, stickering, addresses and notices always remain on your mail items.

Your dutchmailer.com mailing address can be used as the formal main correspondence address or postal address of your business. This means that all official mail can go through your dutchmailer online mailbox and from there it can be forwarded anywhere in the world. You can not however use the dutchmailer mailing address as physical visiting address or to establisch domicile.

Category: my business

Yes, there are no restrictions on using dutchmailer.com as a business entity. In fact, many businesses do ! Some just want to establish a mailing address in the Netherlands while others use dutchmailer as their main correspondence address. Either way, you can  have all your business mail flowing through dutchmailer.com with no problems.

Category: my business

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